Your best people are doing work
that should never
touch a human hand.
Custom AI automations built on n8n, Claude, and Twilio — eliminating manual processes in finance, sales, HR, and operations. Fully custom. You own it on delivery. Live in 2–4 weeks.
You're paying skilled staff to copy, paste, and follow up.
Every hour your finance, ops, sales, and HR teams spend on repetitive manual work is an hour they're not growing your business. That's not a people problem — it's a systems problem.
Finance
"Our accounts team re-enters invoice data from three different systems every week. Month-end close takes two people three days."
Sales & Ops
"Leads sit in our CRM for 48 hours before anyone follows up. By then they've already talked to someone else."
HR & Admin
"Our HR admin spends every Monday morning chasing timesheets, leave forms, and reminders nobody reads anyway."
Six workflows that eliminate the most expensive manual bottlenecks.
Invoice & Accounts Receivable
The problem
Your accounts team manually chases overdue invoices — by the time they call, it's already 45 days late.
After automation
Overdue detection → WhatsApp/email chase → escalation. Runs on schedule, every time, without a human touch.
Lead Follow-Up & CRM Hygiene
The problem
Leads sit for 48+ hours before anyone follows up. Your CRM is stale because reps don't have time to update it.
After automation
New lead arrives → CRM updated instantly → follow-up sequence fires within 4 minutes → rep notified with context.
Document Intake & Processing
The problem
PDFs arrive by email and someone manually types that information into your system.
After automation
Document arrives → Claude reads and classifies it → data extracted → entered into your system → routed to the right person.
Client & Employee Onboarding
The problem
New client onboarding is a 12-step checklist a human works through manually. Steps get missed. Clients feel the friction.
After automation
Form submitted → accounts created → emails sent → tasks assigned → calendar invites fired. Zero missed steps.
Automated Reporting
The problem
You generate the same report for three different stakeholders every week — manually pulling from three different systems.
After automation
Data pulled from CRM, accounting, and ops systems → report built → delivered to inboxes every Monday at 07:00.
HR Workflows
The problem
Your HR admin spends two hours every Monday chasing timesheets, leave approvals, and payroll prep data.
After automation
Reminders fire automatically. Approvals route to the right manager. Data collected and formatted. No chasing.
Enterprise-grade infrastructure. Not consumer automation tools.
Built on self-hosted, production-grade tools — not Zapier templates or Make.com workflows shared on YouTube. Your workflows run on your own server. Your data never flows through a SaaS platform you don't control.
Owned by you on delivery
When we're done, the automation belongs to you — not locked into a platform that bills you monthly to keep it running. You get the n8n workflows, the documentation, and full access.
Self-hosted on your own server. Your data never flows through a third-party SaaS platform.
Reads documents, writes follow-ups, classifies data, and handles the language-heavy steps humans previously did by hand.
Reliable delivery at scale. Triggers confirmations, chasers, and alerts on the right channel at the right time.
Every automation action is logged and auditable. Structured storage for processed data, history, and analytics.
Connects to your existing stack — Xero, Sage, HubSpot, Salesforce, Zoho, DocuSign, and any REST API.
Every alternative has a hidden cost.
Zapier / Make.com
Built for non-technical users. At R20M+ you need custom logic, not consumer templates. Breaks silently. Monthly fees forever.
Offshore dev
Long timelines, high coordination overhead, no SA context (POPIA, Xero/Sage, ZAR workflows), poor ongoing support.
Hire an ops person
R40k–R70k/month. 3–6 months to be effective. The manual process still exists — you've just added headcount.
IT department
IT teams manage infrastructure, not automation. This sits at the bottom of every IT backlog permanently.
Every build starts with understanding your process.
No templates. No guessing. Every automation is scoped, specified, and priced based on exactly what your business needs to run.
01
Scoping session
We map your exact process — where the manual work happens, what systems are involved, and what the automation needs to do. You get a written specification and a fixed build quote.
02
Custom build
Built on n8n, Claude API, Twilio, and your existing stack. No Zapier templates. Delivered and tested in 2–4 weeks. You own the workflows on handover.
03
It runs without you
The system handles the repetitive work your team was doing manually. Every action is logged. Optional retainer available for ongoing monitoring, changes, and support.
Pricing is custom and based on the scope of your build. All projects start with a scoping session — contact us to get the conversation started.
Is this right for you?
Good fit
- Any SA business with a repetitive process eating 3+ hours/week
- You have existing tools (Xero, Sage, HubSpot, etc.) that don't talk to each other
- You want to own the automation outright — no ongoing SaaS subscription
- You want it built properly once, not hacked together over a weekend
- You're open to a scoping conversation before committing to anything
Not a fit
- You want a generic Zapier template set up in an afternoon
- You need automation but can't clearly describe the process
- You want to keep paying per-workflow SaaS fees indefinitely
- You're looking for the cheapest possible option
Stop paying people to do what systems should handle.
Tell us the process. We'll map it, specify it, and quote the exact build cost — before you commit to anything.
Book a Scoping Session →